10-01.05 鈥� Mobile Computing Devices Policy

  1. Policy Statement:

    Mobile computing devices may be used on and off campus to access campus resources in the conduct of university business, at university expense, when approval is given. 

  2. Reason for Policy:

    To safeguard university operating funds and provide for necessary communications capabilities to certain employees, approval for purchase of equipment and services shall be limited to faculty and staff whose job requires a mobile computing device, and/or frequent travel for University business.

  3. Responsible Executive and Office:

    Responsible Executive:
    Vice President for Administration and Finance and Chief Fiscal Officer

    Responsible Office:
    Office of Technology Services

  4. Entities Affected by this Policy:

    All divisions, colleges, departments and operating units.

  5. Procedures:

    1. University Purchased Mobile Devices and Services

      1. PDA Devices

        1. Cost: The department will be responsible for the purchase of the supported device and any associated service plans. University Funding shall only be used for supported devices. 

        2. Installation and support: OTS will provide installation and configuration assistance for any supported device to ensure that it connects securely and appropriately to a desktop computer or campus network through wireless capabilities.

        3. Approvals needed: Department Head/Chair, Dean/Associate Vice President and Vice President.

      2. Cellular Devices with Email, Data and Web Services

        1. Cost: The department will be responsible for the purchase of the supported device, any associated service plans and a one-time license fee for the synchronization server license. University funding shall only be used for supported devices.

        2. Installation and support: OTS will be responsible for establishing service with a designated carrier. These devices will use a university-maintained server to permit remote synchronization of email and data.

        3. Approvals needed: Department Head/Chair, Dean/Associate Vice President and Vice President.

    2. Personally Purchased Mobile Devices and Services

      1. Employees may use their own devices and services on campus, and use university-purchased synchronization software 

      2. Cost: the department will be responsible for the one-time license fee for the synchronization server license

      3. Installation and support: OTS will provide installation and configuration assistance for any supported device to ensure that it connects securely and appropriately to a desktop computer or campus network through wireless capabilities.

      4. Approvals needed: Department Head/Chair, Dean/Associate Vice President and Vice President.

Related Policies:

None

Approval Date: 12/20/2004

Effective Date: 12/20/2004

Reviewed By: President鈥檚 Council

Signed By: President鈥檚 Council

How to Request the Policy PDF

This online version of the policy may include updated links and names of departments. To request a PDF of the original, signed version of this policy, email the Office of the General Counsel, .